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MGMT404 ENTIRE Course Project + All 7 Weeks iLabs

MGMT404 ENTIRE Course Project + All 7 Weeks iLabs

Objectives | Guidelines | Milestones | Deliverables | Grading Rubrics

Objective

The objective of the course project is to give you an opportunity to practice the skills learned in class regarding the planning methodologies of a project. These skills are directly applicable toward your senior project.

Guidelines

For this project you may choose one that is of interest to you, or you may choose to begin planning for your senior project. When selecting a project, avoid picking one that is either too big or too small. For example, do not decide to build a new stadium for your local sports team (too big) or to plant your summer garden (too small).

Some successful project ideas:

The opening of a coffee shop An open house for a local social service agency A meditation pool and platform A redevelopment of a local playground Design and installation of a computer network for a small business Software development project

A project to build a house is NOT acceptable.

Milestones

Due Week 2: Project Selection Due Week 3: Scope Statement Due Week 4: Work Breakdown Structure and Network Diagram Due Week 5: Risk Management Plan Due Week 6: Resource Management Plan Due Week 7: Communication Plan Due Week 8: Final Project Package

Deliverables

Due Week 2: Project Selection

Provide a short, one-paragraph description of your project which will make it very clear to me, your boss, what you are planning. Keep in mind that you will be using this project for all team activities for this session.

For your new project, please develop a project team (create a fictitious team with at least three additional team members) and show how you will manage team dynamics in a project environment.

Be certain to include:

1.  How can team leadership be instrumental in ensuring a successful project?

2.  Choose from the various organizational formats, including pure project, matrix, and functional structures.

3.  How can team dynamics and performance be pivotal in producing deliverables and meeting customers' expectations?

Please put this in proper business writing format. Consider me to be your boss.

Due Week 3: Scope Statement

Prepare a scope statement using the model on page 105 in the text as a template. Please also describe how your proposed budget is reasonable and appropriate for your project objective (this may be a rough order of magnitude estimate, but it does need to be reality based!) Remember to be tangiblemeasurable, andspecific.

Deliverables:

·  Project scope statement (in MS Word)

Due Week 4: Work Breakdown Structure and Network Diagram

According to the PMBOK, "the WBS is a deliverable-oriented hierarchical decomposition of the work to be executed by the project team, to accomplish the project objectives and create the required deliverables." In other words, it lists the tasks, the sub-tasks, the sub-sub-tasks, etc., for the project.

For this phase, you will create a Work Breakdown Structure (WBS) for the project you selected during Phase One. Remember that the WBS starts with your major deliverables (that you stated in your Scope Management Plan) at the highest level. The lower levels have the tasks required to complete those deliverables. You should have at least three tasks under each deliverable, but you may have as many tasks as needed to ensure that the deliverables are complete. Review the textbook (and the PMBOK, if you have it) for some suggestions on how best to create a WBS. From your work breakdown structure, develop a project task list with dependencies. Add durations. Then submit a network diagram (using MS Project) and a project schedule.

Develop the Work Breakdown Structure

·  Your WBS should have a minimum of 25-30 tasks and be three subtasks deep.

·  Make sure to use verb/object task names (for example, "Develop software").

o  Enter tasks in MS Project.

o  Create the predecessor relationships to create a network diagram.

o  DO NOT LINK SUMMARY TASKS!

o  In the Gantt Chart Tools tab, check the box marked "Outline Number" in the Show/Hide group.

Deliverables:

·  In MS Project, print the following:

o  Gantt Chart Entry Table on no more than three pages [View > Tables > Entry]

§  Include Task Name, Duration, Start, Finish, and Predecessor columns with Gantt Chart.

o  Schedule Table on one page [View > Tables > Schedule]

§  Include only the default columns (Task Mode, Task Name, Start, Finish, Late Start, Late Finish, Free Slack, Total Slack) and do not include the Gantt Chart. Make sure that all columns are wide enough to read completely.

o  Network Diagram on one page [Task tab > View group > Network Diagram]

§  Highlight Critical Path and Circle Milestones.

§  Justify why you chose your milestones. (Hint: use milestones from the scope statement or look for key merge or burst activities.)

§  Also print out the network diagram on two to three pages so that task information can be read.

o  Using the Resource Sheet (View > Resource Sheet) develop and print a list of resources required for your project. Include Max.Units and Costs (Std. Rate, Ovt. Rate, Cost/Use).

DO NOT ASSIGN RESOURCES AT THIS TIME!

Due Week 5: Risk Management Plan

Establish the project's priority matrix (constrain, enhance, accept). See Figure 4.2, page 107. Identify a minimum of 10 project risks, when it will occur in the project life cycle, and determine the probability of the risk occurrence. Create a matrix similar to the one from the your text (Larson/Gray, Figure 7.5, page 217), making sure that it is consistent with your priority matrix. Justify the use of your risk scoring matrix. Assess your risks according to your matrix. Rank the risks according to their total risk score. Prepare the Risk Response Matrix for each risk--Risk, Response, Contingency, Trigger, Responsible Person--as presented in the Larson/Gray text page 224, Figure 7.8.

Deliverables:

·  Use the Risk Management Analysis Template spreadsheet (risk management analysis template.xls) found in Doc Sharing (there is a separate tab for each portion of the Risk Management Plan)

Due Week 6: Resource Management Plan

A project plan cannot be considered complete until the resources have been assigned (including the bottoms up cost estimate) and leveled, ensuring that the resources are available to complete the work.

Tasks:

1.  Assign resources to tasks.

2. Print out resource sheet.

3.  Identify resources that are over allocated.

4. Print Gantt chart and entry table.

5. Print reports (or tables) showing the costs of the resources and the cost by work package. Is this an acceptable cost for your project? That is, is it within the budget proposed in the scope statement?

6.  Level project within available slack.

7. Print the new entry table (do not include the Gantt chart).

8.  Identify resources that remain over allocated.

9.  If resources are still over allocated, clear leveling and then re-level without the slack constraint.

10.  Identify how this has affected the project duration (how many days and new completion date).

11.  Assume that no other resources are available. What will your team do to complete the project on time? Instead of assigning overtime, add a new resource for a cost 1.5 times the normal labor cost. What is the cost for the additional resource and the total project? Is this revised cost within the amount developed in the scope statement? If you chose to not add a resource, your project completion may be delayed. Is a delay in the project due date acceptable? Why or why not? Submit supporting documentation from MS Project as needed.

Deliverables:

1.  A journal of project activity. Describe what you did on each step, and the results of your actions.

2.  MS Project printouts (as above). Please indicate on the printouts which step they support.

3.  Final time and cost results. Describe how these meet the needs as defined in the scope statement. If your team believes that the original scope statement needs to change, describe the changes, why the changes were necessary, and include the modified scope statement in the deliverables.

4.  Include a copy of your original (and revised, if necessary) scope statement with the deliverables.

Due Week 7: Communication Plan

According to the PMBOK, "the Communications Planning process determines the information and communications needs of the stakeholders; for example, who needs what information, when they will need it, how it will be given to them, and by whom." In other words, it lists the general communication requirements for the project.

This week, you will create a simple communication plan for the execution of your project. This plan should have the following information: contact information for all affected parties, major deliverables and how progress on the deliverables will be communicated to the affected parties (as well as who the affected parties are and when communication will take place), and any other miscellaneous information about communication on the project.

Deliverables:

·  Business memo summarizing the submission for the week.

·  Communication plan. 

Due Week 8: Final Project Package

You will need to create a project plan. This plan should be completely integrated and presented in a logical order. It should be written professionally and should be mistake-free in terms of spelling and grammar. The final project plan should incorporate any changes that occurred along the way, including corrections and advice given by colleagues or your professor.

Any tables and/or graphs should be labeled correctly. Your final project plan should consist of the following:

·  Table of contents

·  Scope statement

·  Work breakdown structure

·  Network diagram

·  Risk management plan

·  Resource management plan

·  Communication management plan

Deliverables:

Project plan consisting of:

·  Business memo summarizing the submission for the week

·  Complete project plan

·  Lessons learned document (to be completed individually, even if the balance of the project was performed as part of a team):

o  1. What went well in the project? What could have gone better?

o  2. If working in a group:

§  What did you learn from working in a project group? How did the interpersonal dynamics affect your participation?

§  If there were conflicts, how were they resolved?

o  3. What did you learn in completing this project about yourself and how you work in a team environment?

o  4. What could have made this project a better learning experience?

iLab 1 of 7: Basics of Project Scheduling

       

General Comments about the Microsoft Project Exercises

A project plan and schedule are extremely important for managing projects. Applications are available as tools to assist defining, managing, controlling, and reporting on project plans and to evaluate how the project is progressing. Microsoft Project is one application that is commonly used for this purpose and will be the application used in this course. It will help you put together a plan of action, define and organize details, track progress, analyze costs and schedule, assess the quality of your project, and report numerous details to interested parties.

Guidelines

iLab Lesson 1A Requirements:

Complete Lesson 1A. Print Project Summary Report.Print Unstarted Tasks Report.

iLab Lesson 1B Requirements:

Complete Lesson 1B. Print Entry Table and Gantt Chart (show only columns up to and including the Duration Column.) Printout should be no more than two pages wide. Print Project Summary Report. Print Unstarted Tasks Report (fit to one page).

Deliverables

All of the following deliverables are required (in a zip file) in order to receive full credit:

Completed MyLab1B_XXX.mpp Completed Review Questions Printouts/Screenshots contained in Week_1_Printouts_XXX.docx

When submitting required printouts, if you are not bringing them to class, from the Print Preview Page, take a screen shot (in Windows ) of the report and paste the screen shot to an MS Word document. Make sure to crop the screen to show only the report. After cropping, resize the image appropriately. If the printout is on more than one page, paste each page individually. 

Save the Word document containing printouts as Week_1_Printouts_XXX.docx and submit this file to the Week 1 iLab Dropbox in a zip file, along with the MyLab1B_XXX.mpp file and the completed Review Questions at the end of Lesson 1B. Remember to replace "XXX" in the file names with your initials, and ensure that all of your files are all clearly labeled and include your initials in the file name.

 

 

i L A B  S T E P S

 

STEP 1: Download iLab Instructions

 

Click the links below to access this week's iLab instructions. You may also download both lessons from the MS Project Exercises category in Doc Sharing.

MS Project Lesson1A.docx(There are no Review Questions for Lesson 1A.) MS Project Lesson1B.docx(Review Questions to be completed and submitted for Lesson 1B are located at the end of this document.) 

STEP 2: Complete the iLab Assignment

 

Complete the iLab assignment for Week 1 based on the Guidelines section and Lesson documents above.

STEP 3: Submit iLab Deliverables

  Create a folder called MGMT404_YourLastName_Lab1. Place copies of each required deliverable into this folder. Right-click on the folder and select Send To → Compressed (zipped) Folder. You can also use other tools to compress the files into a single zip folder, (for example, 7-zip). Upload the zip file to the weekly iLab Dropbox in eCollege.

For instructions on how to use the Dropbox, read theseStep-by-Step Instructionsor watch thisDropbox Tutorial. See Syllabus "Due Dates for Assignments & Exams" for due date information.

Once your professor has received and graded the Week 1 iLab assignments, solutions to the Week 1 iLab will be made available to you in Doc Sharing

 

 

iLab 2 of 7: Managing Project Resources

     


General Comments about the Microsoft Project Exercises

 

Once the base schedule has been created, resources can be assigned to tasks. To complete that this week, we will:

Create a list of resources. Assign resources to tasks. Assign costs to resources. Use resource information to determine a preliminary cost for the project.

Guidelines

Complete Lesson 2. A printout of your Table: Entry showing all columns, but no Gantt chart A printout of your Table: Cost showing all columns but no Gantt chart Print the Summary Report. Print the Budget Report. Print the Who Does What report. Print the Overallocated Resources report.

Deliverables

All of the following deliverables are required (in a zip file) to receive full credit:

Completed MyLab2_XXX.mpp Completed Review Questions  Printouts/Screenshots contained in Week_2_Printouts_XXX.docx

When submitting required printouts, if you are not bringing them to class, from the Print Preview Page, take a screen shot (in Windows ) of the report and paste the screen shot to a MS Word Document. Make sure to crop the screen to show only the report. After cropping, resize the image appropriately. If the printout is on more than one page, paste each page individually. 

Save the Word document containing printouts as Week_2_Printouts_XXX.docx, and submit this file to the Week 2 iLab Dropbox in a zip file along with the MyLab2_XXX.mpp file and the completed Review Questions at the end of Lesson 2. Remember to replace "XXX" in the file names with your initials, and ensure that all of your files are all clearly labeled and include your initials in the file name.

 

i L A B  S T E P S

 

STEP 1: Download iLab Instructions

 

Click the links below to access this week's iLab instructions. You may also download both lessons from the MS Project Exercises category in Doc Sharing.

MS Project Lesson2.docx(Review Questions to be completed and submitted for Lesson 2 are located at the end of this document.) 

STEP 2: Complete the iLab Assignment

 

Complete the iLab assignment for Week 2 based on the Guidelines section and Lesson document above.

STEP 3: Submit iLab Deliverables

  Create a folder called MGMT404_YourLastName_Lab2. 

iLab 3 of 7: Scheduling with Resources

   

General Comments about the Microsoft Project Exercises

 

In this week's iLab, we will use the different ways MS Project allows you to modify resource assignments and how this can affect work completion. In doing so we will:

Change the task type settings to control how resources affect task assignments. Apply preset resource contours to change work value distribution. Work with task information forms.

Guidelines

Complete Lesson 3. Print the Project Summary Report. Print the Task Usage Report. Print the Resource Usage Report.

Deliverables

All of the following deliverables are required (in a zip file) to receive full credit:

Completed MyLab3_XXX.mpp Completed Review Questions Printouts/Screenshots contained in Week_3_Printouts_XXX.docx

When submitting required printouts, if you are not bringing them to class, from the Print Preview Page, take a screen shot (in Windows ) of the report, and paste the screen shot to a MS Word Document. Make sure to crop the screen to show only the report. After cropping, resize the image appropriately. If the printout is on more than one page, paste each page individually. 

Save the Word document containing printouts as Week_3_Printouts_XXX.docx, and submit this file to the Week 3 iLab Dropbox in a zip file along with the MyLab3_XXX.mpp file and the completed Review Questions at the end of Lesson 3. Remember to replace "XXX" in the file names with your initials, and ensure that all of your files are all clearly labeled, and include your initials in the file name.

 

i L A B  S T E P S

 

STEP 1: Download iLab Instructions

 

Click the links below to access this week's iLab instructions. You may also download both lessons from the MS Project Exercises category in Doc Sharing.

MS Project Lesson3.docx(Review Questions to be completed and submitted for Lesson 3 are located at the end of this document.) 

STEP 2: Complete the iLab Assignment

 

Complete the iLab assignment for Week 3 based on the Guidelines section and Lesson document above.

STEP 3: Submit iLab Deliverables

  Create a folder called MGMT404_YourLastName_Lab3

 

iLab 4 of 7: Working with Calendars

     

General Comments about the Microsoft Project Exercises

 

Calendars are tools that can be assigned to the project and to individual resources. The calendars can change the length of the workdays and schedule individual vacations. To work with the calendars, we will:

Change the working and non-working time on Standard Calendar. Change the working and non-working time on a Resource Calendar. Create new base calendars. Assign different base calendars to resources.

Guidelines

Complete Lesson 4. Print the Project Summary Report. Print the Gantt Chart View. (Include only those columns up to and including the Finish Date column and the Gantt chart. Print this on two pages wide.) Print the Who Does What When Report. (Print this on three pages.) Print the TaskUsage Report.

Deliverables

All of the following deliverables are required (in a zip file) in order to receive full credit:

Completed MyLab4_XXX.mpp Completed Review Questions Printouts/Screenshots contained in Week_4_Printouts_XXX.docx

When submitting required printouts (if you are not bringing them to class), take a screenshot (in Windows ) of the report from the Print Preview page and paste the screenshot to an MS Word document. Make sure to crop the screen to show only the report. After cropping, resize the image appropriately. If the printout is on more than one page, paste each page individually. 

Save the Word document containing printouts as Week_4_Printouts_XXX.docx, and submit this file to the Week 4 iLab Dropbox in a zip file along with the MyLab4_XXX.mpp file and the completed Review Questions at the end of Lesson 4. Remember to replace "XXX" in all the file names with your initials, and ensure that all of your files are clearly labeled.

 

i L A B  S T E P S

 

STEP 1: Download iLab Instructions

 

Click the links below to access this week's iLab instructions. You also may download both lessons from the MS Project Exercises category in Doc Sharing.

MS Project Lesson4.docx(Review Questions to be completed and submitted for Lesson 4 are located at the end of this document.) 

STEP 2: Complete the iLab Assignment

 

Complete the iLab assignment for Week 4 based on the Guidelines section and Lesson document above.

STEP 3: Submit iLab Deliverables

  Create a folder called MGMT404_YourLastName_Lab4

 

Project Monitoring and Control & Managing Project Teams - iLab

 

iLab 5 of 7: Resource Workloads

General Comments about the Microsoft Project Exercises

 

A project schedule cannot be confirmed until all resource variations and overallocations are managed. To do this we will:

View resource workloads. Locate resource conflicts. Use automatic leveling to resolve resource overallocations. Manually resolve resource overallocations.

Guidelines

Complete Lesson 5. Print the Gantt Chart View. (Include only those columns up to and including the Finish Date column and the Gantt chart. Print this item on two pages wide.) Print the Project Summary Report. Print the TaskUsage Report.

Deliverables

All of the following deliverables are required (in a zip file) to receive full credit:

Completed MyLab5_XXX.mpp Completed Review Questions Printouts/screenshots contained in Week_5_Printouts_XXX.docx

When submitting required printouts (if you are not bringing them to class), take a screenshot (in Windows ) of the report from the Print Preview page and paste the screenshot to an MS Word document. Make sure to crop the screen to show only the report. After cropping, resize the image appropriately. If the printout is on more than one page, paste each page individually. 

Save the Word document containing printouts as Week_5_Printouts_XXX.docx, and submit this file to the Week 5 iLab Dropbox in a zip file along with the MyLab5_XXX.mpp file and the completed Review Questions at the end of Lesson 5. Remember to replace "XXX" in all the file names with your initials, and ensure that all of your files are clearly labeled.

 

i L A B  S T E P S

 

STEP 1: Download iLab Instructions

 

Click the links below to access this week's iLab instructions. You may also download both lessons from the MS Project Exercises category in Doc Sharing.

MS Project Lesson5.docx(Review Questions to be completed and submitted for Lesson 5 are located at the end of this document.) 

STEP 2: Complete the iLab Assignment

 

Complete the iLab assignment for Week 5 based on the Guidelines section and Lesson document above.

STEP 3: Submit iLab Deliverables

  Create a folder called MGMT404_YourLastName_Lab5.

 

Project Leadership and Outsourcing & Project Procurement - iLab

iLab 6 of 7: Task Constraints and Baselines

     

General Comments about the Microsoft Project Exercises

 

Sometimes certain tasks must be constrained by dates, rather than only by the predecessors. For example, the Independence Day holiday is not dependent upon us getting our BBQ ready and buying fireworks (predecessor tasks) but by the fact that this holiday MUST occur on July 4. Once we have determined what these constraints are, we can set our project baseline and be ready to complete work on our project. To finalize our project plan in order to begin work, we will:

Use constraints to set date limitations. Set a project baseline schedule.

Guidelines

Complete Lesson 6. Print the Constraints Table. (Include all columns of the table.) Print the Project Summary Report.

Deliverables

All of the following deliverables are required (in a zip file) to receive full credit:

Completed MyLab6_XXX.mpp Completed Review Questions Printouts/Screenshots contained in Week_6_Printouts_XXX.docx

When submitting required printouts (if you are not bringing them to class), take a screenshot (in Windows ) of the report from the Print Preview page and paste the screenshot to an MS Word Document. Make sure to crop the screen to show only the report. After cropping, resize the image appropriately. If the printout is on more than one page, paste each page individually. 

Save the Word document containing printouts as Week_6_Printouts_XXX.docx, and submit this file to the Week 6 iLab Dropbox in a zip file along with the MyLab6_XXX.mpp file and the completed Review Questions at the end of Lesson 6. Remember to replace "XXX" in all the file names with your initials, and ensure that all of your files are clearly labeled.

   

i L A B  S T E P S

STEP 1: Download iLab Instructions

 

Click the links below to access this week's iLab instructions. You may also download both lessons from the MS Project Exercises category in Doc Sharing.

MS Project Lesson6.docx(Review Questions to be completed and submitted for Lesson 6 are located at the end of this document.) 

STEP 2: Complete the iLab Assignment

 

Complete the iLab assignment for Week 6 based on the Guidelines section and Lesson document above.

STEP 3: Submit iLab Deliverables

  Create a folder called MGMT404_YourLastName_Lab6. Place copies of each required deliverable into this folder. Right-click on the folder and select Send To → Compressed (zipped) Folder. You can also use other tools to compress the files into a single zip folder (for example, 7-zip). Upload the zip file to the weekly iLab Dropbox in eCollege.

For instructions on how to use the Dropbox, read theseStep-by-Step Instructionsor watch thisDropbox Tutorial. See Syllabus "Due Dates for Assignments & Exams" for due date information.

Once your professor has received and graded the Week 6 iLab assignments, solutions to the Week 6 iLab will be made available to you in Doc Sharing

iLab 7 of 7: Tracking Project Progress


Now that the baseline is set, project work can begin. We can use MS Project to track our project's progress and compare it to our baseline. Comparing to the baseline allows us to check our progress against the schedule and budget. When negative variances occur, we are either behind schedule or over budget, so we know that corrective actions are necessary. In this week's iLab, we will:

General Comments about the Microsoft Project Exercises

  Compare baseline data to actual and scheduled data. View a network diagram. Overview the Earned Value calculations in MS Project.

Guidelines

Complete Lesson 7. Print the Project Summary Report. Print the Overbudget Tasks Report. (Print on one page) Print the Earned Value Report.

Deliverables

All of the following deliverables are required (in a zip file) to receive full credit:

Completed MyLab7_XXX.mpp Completed Review Questions Printouts/Screenshots contained in Week_7_Printouts_XXX.docx

When submitting required printouts (if you are not bringing them to class), take a screenshot (in Windows ) of the report from the Print Preview page and paste the screenshot to an MS Word Document. Make sure to crop the screen to show only the report. After cropping, resize the image appropriately. If the printout is on more than one page, paste each page individually. 

Save the Word document containing printouts as Week_7_Printouts_XXX.docx, and submit this file to the Week 7 iLab Dropbox in a zip file along with the MyLab7_XXX.mpp file and the completed Review Questions at the end of Lesson 7. Remember to replace "XXX" in all the file names with your initials, and ensure that all of your files are clearly labeled.

   

i L A B  S T E P S

 

STEP 1: Download iLab Instructions

 

Click the links below to access this week's iLab instructions. You may also download both lessons from the MS Project Exercises category in Doc Sharing.

MS Project Lesson7.docx(Review Questions to be completed and submitted for Lesson 7 are located at the end of this document.) 

STEP 2: Complete the iLab Assignment

 

Complete the iLab assignment for Week 7 based on the Guidelines section and Lesson document above.

STEP 3: Submit iLab Deliverables

  Create a folder called MGMT404_YourLastName_Lab7

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